Smartum Oy's contract terms for a Liikunta- ja kulttuuriseteli order  

General

  1. Smartum Liikunta- ja kulttuuriseteli (prev. name Kulttuuriseteli) is a payment method developed for companies and other organisations for offering a cultural and exercise benefit to employees.
  2. The Liikunta- ja kulttuuriseteli products can be used for the nominal value specified on the voucher for acquiring cultural and exercise services, with prices indicated in the price lists provided by exercise facilities that have a contract with Smartum Oy. Liikunta- ja kulttuuriseteli vouchers can be applied to single tickets, serial tickets or season tickets, depending on the facility.
  3. Smartum Oy reserves the right to maintain a facility network and to remove facilities from it or add to it. Real-time information on the exercise facility network can be found at www.smartum.fi NAPPI_eteenpain_tekstissa. Smartum Oy is not responsible for any errors in the facility network information.
  4. Smartum Oy is not accountable for inaccuracy or deficiency of the service acquired with the Liikunta- ja kulttuuriseteli voucher, nor for any possible harm or other damages incurred by the voucher user during use of the service acquired.
  5. Liikunta- ja kulttuuriseteli vouchers are valid until the date of expiration marked on them. After this date, the exercise facilities do not accept the Liikunta- ja kulttuuriseteli voucher as means of payment. The vouchers cannot be replaced or returned.
  6. Resale of Liikuntaseteli vouchers is forbidden.

Ordering

  1. Liikunta- ja kulttuuriseteli vouchers can be ordered at www.smartum.fi. These terms of contract will be accepted during the order process. At the same time, the order forms a contract between Smartum Oy and the company ordering the Liikunta- ja kulttuuriseteli vouchers. The contract does not oblige the customer to place a new order.
  2. The order sum for the vouchers shall be paid in advance into Smartum Oy's account.
  3. The Liikunta- ja kulttuuriseteli vouchers will be delivered as registered mail or by messenger service as agreed, after payment has arrived in Smartum Oy's account.
  4. Alternatively, the vouchers can be delivered as a cash-on-delivery package - the order will be paid for at the post office at the time of retrieval of the package.
  5. The order will include an administration fee in accordance to the price list.

Assigning vouchers to the employee:

By hand

  1. The nature of the use of the Liikunta- ja kulttuuriseteli vouchers as a tax-exempt fringe benefit requires that the instructions of the Finnish National Board of Taxes be followed. Thus the employer is responsible for the correct use of the vouchers. The employer must mark the name of the recipient employee on each voucher distributed and inform recipients that the facilities have the ability to verify the identity of the person using the voucher. (More information: tax bulletin of the National Board of Taxes, Dnro 1848/31/2008, 30.12.2008 NAPPI_eteenpain_tekstissa)
  2. Smartum Oy recommends maintaining a list of employees receiving Liikunta- ja kulttuuriseteli vouchers, as well as of the serial numbers of the vouchers received by each employee. A template for the list can be found at the online user interface at www.smartum.fi. Log in using your personal identification acquired from user management.

Electronic hand-over list

  1. A prerequisite for the use of the Liikunta- ja kulttuuriseteli vouchers is that the exercise facility has the means to verify the identity of the person using the vouchers. This requirement is based on the tax authorities' demand that the user be able to produce proof of being the person  originally entitled to the vouchers. When the customer uses an electronic hand-over list for identifying the user, the data (first and last name) form a personal data register in compliance with the demands set by the Personal Data Act. To form a monitoring system, the employer saves the information in a system that allows a third party (the exercise facility) to retrieve it. When using an electronic hand-over list (supplying personal information to a third party), the law specifies that the customer (the employer) is a personal data registrar, and this requires the compilation of a register report. The customer must inform the employees of this personal data register, and of the exercise facility's ability to verify the identity of the voucher user. A model of a template of a register report and a compiled bulletin can be found here NAPPI_eteenpain_tekstissa (only in Finnish).
  2. Smartum Oy maintains the system that monitors use of Liikunta- ja kulttuuriseteli vouchers. The system is available to the exercise facility network for verification of the voucher user's identity.
  3. Smartum Oy stores personal data in the system for six months after the voucher in question has expired.